Personal data is any information relating to an identified or identifiable living person. The definition of this may be found in the Data Protection Act 2018. The DCF complies with the Data Protection principles outlined in the GDPR when we collect and use personal data. These principles are:
We have relevant policies and procedures in place to ensure adherence to these principles, including a Data Protection Policy, and a Records Retention Schedule, which stipulates how long we will hold personal data for across all our business processes.
THE INFORMATION WE COLLECT
In order to provide you with the services you require, the DCF will collect personal information about you from our website, telephone conversations, emails and written and verbal communications. These will include, for example, your name, address, email address, phone number and details that are relevant to the service(s) in which you are interested. Occasionally we may ask for date of birth, for example, where the service you require has age related restrictions. We may supplement the information that you provide with other information that we obtain from our dealings with you or which we receive from other organisations, such as the England and Wales Cricket Board Limited (ECB), cricket clubs, or other cricketing organisations.
If you provide information to us about any person other than yourself, you must ensure that they understand how their information will be used and that you are authorised to disclose it to us, and have consent to its use on their behalf, before doing so.
THE DCF WEBSITE
In order to understand how our website and services are used, we may collect IP addresses, and in common with may website operators, we may use standard technology called “cookies” on our website. Cookies are small pieces of information that are stored by your browser on your computer’s hard-drive and they are used to record how users navigate our website. These enable us to develop our website and enable users to properly navigate the site. You may also get cookies from our sponsors and advertisers if you click on their links or adverts. You should check their privacy and security policies to understand how they use these.
Further information about cookies, and how to switch them off, is available at the Information Commissioners website: https://ico.org.uk/
HOW WE WILL USE YOUR INFORMATION
We will primarily use personal information for the following purposes:
In other instances where the DCF collect and use personal data, there will always be a lawful basis for us to do so. GDPR provides six lawful bases for processing personal data:
Our lawful basis for collecting and using personal data varies depending on why we have collected it and what we will do with it. Whenever the DCF collects personal data directly from you, we will seek to explain the basis for this as clearly as we can.
THIRD PARTIES, DISCLOSURE, AND SECURITY
If any of our programmes or processes require us to receive personal data about you from a third party, we will use reasonable efforts to identify our lawful basis where it is possible and practical for us to do so.
We take the security of personal information seriously. We employ security technology, including firewalls, and Secure Socket Layers to safeguard information and have procedures in place to ensure that our paper and computer systems and databases are protected against unauthorised disclosure, use, loss and damage.
The GDPR gives individuals a number of rights in relation to any personal data an organisation holds about them, and the DCF is committed to enabling people to exercise these rights.
TO ACCESS YOUR PERSONAL INFORMATION
Under GDPR all individuals are entitled to be told what personal data an organisation holds about them. You can request a copy of the personal information that the DCF holds about you by contacting us at: firstname.lastname@example.org
TO UPDATE AND CORRECT YOUR INFORMATION
If you believe that the DCF is holding inaccurate information about you, you are entitled to ask us to update or rectify that data. In addition, if you believe that the DCF no longer has a lawful basis to use your personal data, you can ask us to delete it. You can ask to have your personal data rectified or erased by contacting us at: email@example.com
TO WITHDRAW YOUR CONSENT
If our lawful basis for collecting and using your personal data was consent, then you are entitled to withdraw that consent at any time. You do not need to give a reason for withdrawing your consent and we are required to comply promptly. You can inform us that you wish to withdraw consent by contacting us at: firstname.lastname@example.org
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